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ÐÓ°ÉÂÛ̳ / Facilities & Auxiliary Services / Work Orders

HeroHQ

HeroHQ is a work order tracking system for reporting issues relating to Facilities, Capital Projects, TurfscapeÌý(landscaping and outside services), and ´¡µþ²ÑÌý(housekeeping services).

To enter a work order, click .

To watch a training video on how to use HeroHQ, click .

If you are trying to connect to aÌýwifi network,Ìýthe instructions are here, other IT related issues should submit a ticket through the ITS helpdesk atÌý.

If your department would like new furniture, items hung, painting, flooring, finishes, or a department planned renovation, please create a work word in HeroHQ and select GM:DEPT Department Project as the Category.Ìý This will prompt you to add an org code to fund this request.

Please note that window treatments like blinds and shades are considered equipment belonging to the department, and a Department Project needs to be created Ìýin if they need replaced.

Work Orders for Residence Life laundry equipment do not go into HeroHQ.Ìý Instead they go to the CSC work order system:Ìý

Some contracted companies may require access to the work order systems in various capacities. This includes companies that complete work orders, as well as requester access for vendors that stay on campus for the duration of the contract. To access the system, the members that will be interacting with Asset Essentials will need a ÐÓ°ÉÂÛ̳ email, as well as SSO access. For these non-employee accounts, the ÐÓ°ÉÂÛ̳ employee that manages the contract in question will need to sponsor this access. What this means, is that the sponsoring employee is responsible for the use of this access to ÐÓ°ÉÂÛ̳'s IT services. To sponsor the account please go Ìýand sign in with your ÐÓ°ÉÂÛ̳ SSO information.Ìý

  • Request Type: Password Reset/Campus Network Account(SSO)
  • Subject: [Company Name] Account Creation
  • Request Details:
    • Start the details with, "The following contractors need SSO and ÐÓ°ÉÂÛ̳ email access in order to utilize the Asset Essentials work order system."
    • The full name of each individual you are sponsoring access for.
    • The email (non-ÐÓ°ÉÂÛ̳) of the individual.
    • The annual expiration date for the account. This is the date you will review/change/renew the accounts on an annual basis each year.
Sponsored Accounts Request

It will take a few days for the account creation process to take place. When it is complete, the ticket will be updated with the initial login information for the individuals. You will send this information to the individuals to setup the accounts. Once the accounts are setup, they should automatically have access to Asset Essentials. In the event it does not work, or the contactor requires different access, such as being assigned and working on work orders, please contact facilities.

NOTE:ÌýÌýFacilities staff will only enter a resident hall room or student living space after 10am to perform maintenance work unless it is an emergency or with resident approval.

We appreciate calls when there is an emergency; however, we still need a work order placed in order to keep record of the issue and the follow up efficiently.

Facilities Office

The Facilities Office is located in Room 07 on the lower level of the Lombardo Student Center.

Email: facilities@jcu.edu